Office & Facilities Coordinator (Part-Time)

The TL;DR

Red Element Studios is looking for an organized, nimble, and all-around awesome Office Assistant & Facilities Coordinator to keep our Ballard office running like clockwork. One day you’re troubleshooting building maintenance or restocking the communal kitchen; the next, you’re tracking expenses, booking travel, or helping set our studio for a video shoot. If you love variety, take pride in maintaining an inviting space, and thrive in a dynamic production environment, welcome home.

Who We Are

Red Element Studios is an event production company that helps leaders in business and philanthropy dream big. We produce compelling video content and seamless event A/V experiences, combining creative heart with technical precision. Behind the scenes of all this production magic is a small team committed to high-quality work, true collaboration, and having fun along the way.

A Day in the Life

Your workload splits in three ways: a third on your computer (logistics, billing, calendar scheduling), a third on your feet (keeping the physical space pristine and functional), and a third on communication (being the point of contact for our building and coworking space members).

Here’s what you’ll tackle:

• Facilities Upkeep: Keep our studio, kitchen, and restrooms clean, organized, stocked, and inviting. Handle plant care, trash/recycling runs, seasonal outdoor maintenance, and minor hands-on repairs. Oversee supplies and kitchen inventory (snacks, coffee, paper towels, etc). Be the main point of contact for building vendors (HVAC, cleaners, security, internet).
• Admin Tasks: Perform card/expense reconciliations, run errands, help with social media publishing, and assist in planning epic team events (holiday parties, summer bashes, Adopt-a-Street cleanups).
• Coworking & Hospitality: We host a small co-working space in our building! You'll onboard desk-share members, make key copies, update billing info, and ensure our community feels welcome and supported.

What You Bring to the Table

The Non-Negotiables:

• Demonstrated organizational skills and keen attention to detail.
• Warm, clear, and proactive communication skills.
• Positive attitude and willingness to learn new skills
• Fluency with Google Workspace (Gmail, Drive, Calendar).
• Comfort with physical tasks (moving gear/desks, plant care, stocking supplies).
• Ability to work on-site in Ballard, Mon–Fri (25 hrs/week total).

Bonus Points:

• Previous experience in customer service, office management, facilities, or executive support.
• Familiarity with QuickBooks, Ramp, or other accounting software.
• Background (or interest in) event production, A/V, or video production.
• Experience with website maintenance or social media posting/scheduling.

Perks & Benefits

• Accrued Vacation Time (PTO)
• Unlimited Sick Time

Pay: $24.00 - $30.00 per hour

Expected hours: 25.0 per week

Benefits:

• Paid time off

Application Question(s):

• What previous experience or skills would you bring to the role? What skills are you excited to develop further in the role?
• This role includes physical facilities work—including taking out trash, cleaning the kitchen, watering plants, and moving desks. How do you feel about rolling up your sleeves for these types of daily tasks?
• This is a part-time role at 25 hours per week. How does a part-time schedule fit into your current lifestyle, freelance work, or career goals?
• Are you available to work on-site in Seattle 5 days a week? How comfortable are you with the daily commute to this specific neighborhood?
• Tell us what excites you about the role. Why are you applying?

Work Location: In person